Meetings & Minutes

IQAC Core-Committee Meetings

1st meeting of the IQAC Committee held on 21st December, 2017 at 10.45 AM in the Conference Hall of Cotton University.
 


2nd meeting of the IQAC Committee (Internal Members) held on 3rd February, 2018 at 1.00 PM in the Conference Hall of Cotton University
  
 

3rd meeting of the IQAC Committee held on 31st August, 2022 at 2.00 PM in the Homen Borgohain Conference Hall of Cotton University.


IQAC Sub-Committee and other Committee Meetings

  1. Meeting of the IQAC sub-committee held on 17th January, 2018 in the IQAC Office of Cotton University
    AgendaFix the modalities of promotion under CAS for the faculties of Cotton University
    Action Taken: Promotion under CAS for the faculties of Cotton University Started following the modalities fixed by the committee.

     
  2. 1st Meeting of the Committee to Develop and implement Feedback System held on 13th February, 2018 in the IQAC Office of Cotton University.
    Agenda:
    i. Adopting the format of the student feedback form.
    ii. Discussion on the online student feedback taking mechanism.
    iii. Fixing the time of taking the student feedback.
    iv. Discussion on the procedure of making the student feedback compulsory.
    v. Discussion on the formats of report generation.
    vi. Any other related matters.


    Action taken: Semester wise Online Student feedback system is successfully implemented.
     
  3. Meeting of the IQAC sub-committee held on 6th March, 2018 in the IQAC Office of Cotton University.
    Agenda:
    i. Formulate rules to ensure the student attendance in the class and
    ii. Prepare guidelines for organizing PTM in the academic departments.


    Action Taken: The rules and Modalities suggested by the Committee are notified by the Authority on 18th July, 2018.     
     
  4. Meeting of the IQAC sub-committee held on 17th March, 2018 in the IQAC Office of Cotton University.
    Agenda:
    i. Organization of quality enhancement programme for faculties and non teaching staff of Cotton University
    ii. Fixing the date and agenda of the meeting between IQAC members and the Office bearer of Cotton University Student Union.


    Action Taken:
    i. IQAC organised a Capacity Building Programme on Career Guidance and Counseling for the faculties of Cotton University supported by Rajiv Gandhi National Institute of Youth Development, Chandigarh from 24 to 27 September, 2018.
    ii. Meeting with the office Bearer of the Union Society was held on 8th August, 2018 in which the problems and suggestion placed by the student representative were discussed.

     
  5. Meeting with the Departmental Representative of IQAC held on 7th April, 2018.

     
  6. Meeting of the IQAC sub-committee to held on 5th May, 2018 in the IQAC Office of Cotton University.
    Agenda: Review the modalities of CAS promotion

     
  7. Demo of the online Student Feedback System developed by AMTRON before the members of a Sub-committee held on 16th May, 2018.
     
  8. 2nd Meeting of the Committee to Develop and implement Feedback System held on 7th June, 2018 at the IQAC Office of Cotton University
    Agenda:
    Discussion on the implementation the online student feedback system.


    Action taken: Semester wise Online Student feedback system is successfully implemented.
     
  9. Meeting of the IQAC Committee, Members of the committee to develop and implement feedback mechanism and the Department Representatives of IQAC held on 15th June, 2018 at Conference Hall, Cotton University.
    Agenda:
    i. Discussion on the implementation of Online Student Feedback System
    ii. Discussion on the submission of Quarterly and Annual Reports by the departments
    Note: In the meeting Honourable VC, Cotton University formally inaugurate the Online Student feedback System for the University.

     
  10. Meeting with the IQAC Representative of various Office/ Center/ Forum/ Association held on 27th June, 2018 at the IQAC Office, Cotton University.
    Agenda: Briefing about the information collection for IQAC

     
  11. Meeting with the Departmental Representative of IQAC held on 7th August, 2018.
    Agenda:
    i. Interaction of the IQAC Representatives with the Honourable Vice Chancellor of Cotton University.
    ii. Review on the status of report submission by the departments to IQAC.

     
  12. Meeting of the IQAC Committee with Student’s representatives of CUSU held on 8th August 2018 at the Conference Hall of Cotton University.
    Observation and suggestions put forward by the student representatives.


     
  13. 3rd Meeting of the Committee to Develop and implement Feedback System held on 29th August, 2018 at the IQAC Office of Cotton University.
    Agenda: Discussion on the implementation of the online student feedback system.


    Action taken: Semester wise Online Student feedback system is successfully implemented. Resolution.
     
  14. 4th Meeting of the Committee to Develop and implement Feedback System held on 10th December, 2018 at the IQAC Office of Cotton University.
    Agenda: Discussion on the implementation of the online student feedback system Resolution.


     
  15. Meeting of the Advisory Committee to review the various Qualitative and Quantitative Matrix under Key indicators in Criteria-II (Teaching-Learning and Evaluation) of NAAC. assessment process held on 21st January, 2019 at the IQAC office of Cotton University.
     
  16. Meeting of the Advisory Committee to review the various Qualitative and Quantitative Matrix under Key indicators in Criteria-IV (Infrastructure and Learning Resources) of NAAC assessment process held on 25st January, 2019 at the IQAC office of Cotton University.
     
  17. Meeting of the Advisory Committee to review the various Qualitative and Quantitative Matrix under Key indicators in Criteria-I (Curricular Aspect) of NAAC assessment process held on 29th January, 2019 at the IQAC office of Cotton University.
     
  18. Meeting of the Advisory Committee to review the various Qualitative and Quantitative Matrix under Key indicators in Criteria-I (Research, Innovations and Extension) of NAAC assessment process held on 11th February, 2019 at the IQAC office of Cotton University.
     
  19. Meeting of the Committee (Faculties of Physical, Chemical and Mathematical Sciences) to fix the modalities to review and evaluate the Research papers/ Papers in conference proceedings/ books/ chapters (as per UGC/ NAAC guidelines), held on 9th April, 2019 at the IQAC office of Cotton University.
     
  20. Meeting of the Committee (Faculties of Life Sciences and Earth Sciences) to fix the modalities to review and evaluate the Research papers/ Papers in conference proceedings/ books/ chapters (as per UGC/ NAAC guidelines), held on 26th April, 2019 at the IQAC office of Cotton University.
     
  21. Meeting of the Committee (Faculties of Human and Social Sciences) to fix the modalities to review and evaluate the Research papers/ Papers in conference proceedings/ books/ chapters (as per UGC/ NAAC guidelines), held on 22nd May, 2019 at the IQAC office of Cotton University.
     
  22. Meeting of the Committee (Faculties of Languages, Literature and Linguistics) to fix the modalities to review and evaluate the Research papers/ Papers in conference proceedings/ books/chapters (as per UGC/ NAACguidelines), held on 28th May, 2019 at the IQAC office of Cotton University.
     
  23. 1st Meeting to discuss the short listing criteria of the applicant applied for the direct recruitment of faculty members at Cotton University held on 9th August, 2019 at the chamber of the Vice Chancellor, Cotton University.

     
  24. Meeting to finalize the guidelines of promotion under CAS according to UGC Regulations 2018 held on 14th August, 2019 at the IQAC office of Cotton University.
     
  25. 2nd Meeting to discuss the short listing criteria of the applicant applied for the direct recruitment of faculty members at Cotton University held on 28th August, 2019 at the chamber of the Vice Chancellor, Cotton University.

     
  26. Meeting for the preparation of applying for NIRF ranking of Cotton University, held on 29th August 2019 at the Conference Hall.
     
  27. 3rd Meeting to discuss the short listing criteria of the applicant applied for the direct recruitment of faculty members at Cotton University held on 10th August, 2019 at the chamber of the Vice Chancellor, Cotton University.

     
  28. Meeting for the participation in the ‘India Ranking 2020’ by NIRF with the Science Departments (HOD’s and Dept. representative of IQAC), held on 30th September 2019 at Room no. 311, Cotton University.
     
  29. Meeting on ‘Preparation for NIRF ranking’ held on 28th November, 2019 at Conference Hall, Cotton University.
     
  30. Meeting on the ‘Preparation for NAAC visit’ with faculty members of Departments (Assamese/ Sanskrit/ Bodo/ Mathematics/ Statistics/ MBBT/ Archaeology/ Arabic/ Bengali/ Education/ political science) of Cotton University held on 25th January, 2021. 

     
  31. Meeting on the ‘Preparation for NAAC visit’ with faculty members of Departments (English/ CWS/ History/ Anthropology/ CSIT/ Geology/ Economics/ Sociology/ Psychology/ EBWS/ Geography) of Cotton University held on 27th January, 2021. 

     
  32. Meeting on the ‘Preparation for NAAC visit’ with faculty members of Departments (Zoology/ Botany/ Chemistry/ Mass Comm/ Hindi/ Philosophy/ Physics) of Cotton University held on 28th January, 2021.

     
  33. Meeting on ‘Preparation for participation in NIRF 2021’ held on 1st February, 2021 at the IQAC office Cotton University.
     
  34. Meeting of the Advisory Committee to review the various Qualitative and Quantitative Matrix under Key indicators in Criteria-V (Student Support and Progression) of NAAC assessment process held on 22nd February, 2021 at the IQAC office of Cotton University.
     
  35. Meeting of the Advisory Committee to review the various Qualitative and Quantitative Matrix under Key indicators in Criteria-VII (Institutional Values and best practices) of NAAC assessment process held on 2nd March, 2021 at the Conference Hall of Cotton University.
     
  36. Meeting to discuss the planning of the Water management team (Campus and adopted villages) under SES-REC, held on 20th March, 2021 at IQAC office, Cotton University.

     
  37. Meeting to discuss the planning of the Sanitation and Hygiene team (Campus and adopted villages) under SES-REC, held on 23rd March, 2021 at IQAC office, Cotton University.
     
  38. Meeting to discuss the planning of the Greenery team (Campus and adopted villages) under SES-REC, held on 24th March, 2021 at IQAC office, Cotton University. 
     
  39. Meeting of the IQAC Committee members to discuss the preparation of NAAC-SSR report held on 13th September, 2021 at IQAC office, Cotton University.
     
  40. Meeting of the IQAC Committee members to discuss the preparation of NAAC-SSR report held on 27th September, 2021 at IQAC office, Cotton University.
     
  41. 1st Meeting of the new IQAC Committee (internal members) with the Deans and the other officials of Cotton University held on 28th September 2021 in the Conference Hall of Cotton University.
     
  42. 2nd Meeting of the new IQAC Committee (internal members) with the Deans and the other officials of Cotton University held on 30th September 2021 in the Conference Hall of Cotton University.

     
  43. Meeting of the Committee constituted for ‘Policy Document Preparation of Consultancy Projects and Sponsored Research projects’ held on 5th October, 2021 at the IQAC office, Cotton University.

     
  44. 1st Meeting with the academic departments for NAAC SSR preparation held on 10th November, 2021 at the Conference Hall, Cotton University.
     
  45. 2nd Meeting with the academic departments for NAAC SSR preparation held on 11th November, 2021 at Room no. 311, Cotton University.
     
  46. Online Meeting on NAAC Criteria II & III with all the Deans, HODs and departmental representatives of Cotton University along with the IQAC members involved in draft SSR preparation, held on 4th January, 2022.
     
  47. Online Meeting on NAAC Criteria I, IV, V & VI with all the Deans, HODs and departmental representatives of Cotton University along with the IQAC members involved in draft SSR preparation, held on 12th January, 2022.
     
  48. Meeting of the NAAC-SSR preparation team held on 27th January, 2022 at the IQAC office, Cotton University.
     
  49. Meeting to discuss the Graduate Attributes and Programme Outcome of CU under the LOCF format of syllabus held on 3rd February 2022 at the IQAC office, Cotton University.
     
  50. Meeting to verify the institutional data entry in NIRF Data Capturing System to participate in NIRF-2022 ranking held on 9th February, 2022 at the IQAC office, Cotton University.
     
  51. Meeting to finalize the Graduate Attributes and Programme Outcome in the UG and PG syllabus on LOCF format, held on 3rd February 2022 at the IQAC office, Cotton University.
     
  52. Meeting with the officials of the Cotton University related to NAAC Criteria IV held on 21st February, 2022 at the Conference Hall, Cotton University.
     
  53. Meeting on NAAC Criteria VII held on 25th February 2022 at the Conference Hall, Cotton University.
     
  54. 1st Interactive meet on the preparation of syllabus in LOCF format with the departments under the faculty of Social sciences, held on 14th March, 2022 at the Conference Hall, Cotton University.
     
  55. 2nd Interactive meet on the preparation of syllabus in LOCF format with the departments under the faculty of Languages, Literature and Linguistics, held on 17th March, 2022 at the Conference Hall, Cotton University.
     
  56. 3rd Interactive meet on the preparation of syllabus in LOCF format with the departments under the faculties of Physical, Chemical & Mathematical Sciences; Life Sciences and Earth Sciences, held on 21st March, 2022 at the Conference Hall, Cotton University.
     
  57. Meeting of the NAAC SSR preparation team held on 18th April, 2022 at the office of the IQAC, CU.
    Agenda:

    i. Review of progress and early circulation of criteria wise draft SSR.
    ii. Discussion on placing the progress of the SSR preparation before the coming EC.
    iii. Decision on the date and agenda of the newly formed IQAC Committee.
    iv. Any other matter.

     
  58. UGC presents ‘Chetana’ Online lecture series on Best Practices in Higher Education Topic- Academic Best Practices: Some Case Studies Organised by IQAC, Cotton University on 27th April, 2022.
     
  59. Meeting of the IQAC Committee with the Professors, Deans, HODs, DRs, Registrar, Academic Registrar and other officials of the University on the preparation of draft of the NAAC SSR held on 4th May, 2022 at Room No. 311, Cotton University.
     
  60. First meeting on the preparation of Green, Energy and Environment Audit at Cotton University to be conducted by the team of Sustainable Academe held on 12th May, 2022 at the office of IQAC.
     
  61. Second meeting on the preparation of Green, Energy and Environment Audit at Cotton University to be conducted by the team of Sustainable Academe held on 1st June, 2022 at the office of IQAC.
     
  62. Induction meeting of the Green Audit of Cotton University by Sustainable Academe, Greenvio Solution held on 30th June, 2022 at the conference hall, Cotton University
     
  63. Exit meeting of the Green Audit of Cotton University by Sustainable Academe, Greenvio Solution held on 30th June, 2022 at the conference hall, Cotton University.
     
  64. Meeting of the NAAC SSR preparation team held on 24th August, 2022 at the office of IQAC.
    Agenda: Discussion on the agenda of the IQAC Committee meeting to be held on 31st August, 2022.

     
  65. Meeting with the representatives of Bahnimaan Pvt. Ltd. on the Online Student Feedback system for Cotton University held on 12th Dec. 2022 (1.30 P.M.) at Office of the Coordinator, IQAC, Cotton University.
     
  66. Meeting of the committee to "Develop and Implement Feedback Mechanism" held on 16th Dec. 2022 (3.00 P.M.) at Office of the Coordinator, IQAC, Cotton University.
    Resolutions:

    i. Committee agreed to reduce the number of questions asked to the students on faculty members.
    ii. Committee put suggestion regarding the procedure to collect feedback in the new system under the ERP maintained by Bohnimaan Systems Pvt. Ltd.

     
  67. Meeting for discussion and suggestions from different stockholders of the University before final submission of institutional information to participate in the India Ranking 2023 and for a discussion on the preparation for implementation N.E.P. 2020 on 22nd Dec. 2022 (1.00 P.M.), at Room No-311, Cotton University.
     
  68. Meeting of the IQAC Committee (Internal members) to discuss the institutional information submitted in the Data Capture System (DCS) of NIRF to participate in NIRF INDIA RANKING, 2023 held on 4th Jan. 2023 (1.00 P.M.) in Room No. 311, Cotton University.
     
  69. Meeting of the IQAC members in charge of NAAC SSR preparation held on 19th Jan. 2023 (1.00 P.M.) at Office of the Coordinator, IQAC, Cotton University
     
  70. Meeting to discuss the preparedness of the NAAC SSR report of Criteria IV held on 30th Jan. 2023 at New Conference Hall, Cotton University.
     
  71. Meeting to discuss the preparedness of the NAAC SSR report of Criteria II held on 1st Feb. 2023 at New Conference Hall, Cotton University.
     
  72. Meeting with the representatives of Bohnimaan Systems Pvt. Ltd. to discuss the issue on online student feedback system of Cotton University held on 14th Feb. 2023 at the office of Coordinator, IQAC, Cotton University.
     
  73. Meeting to discuss the preparedness of the NAAC SSR report of Criteria I, V and VI held on 14th Feb. 2023 at New Conference Hall, Cotton University.
     
  74. Meeting convened for a discussion on the requirement of necessary information to finalize the reports of NAAC Criteria III (Research, Innovation and Extension) with the concerned persons on 16th Feb. 2023 (Thursday) at 1.00 P.M. in H. B. Conference Hall, Cotton University.
     
  75. Follow-up meeting for discussions in meetings held on 30th Jan. 2023 on Criteria IV and on 1st Feb. 2023 on Criteria II convened on 16th Feb. 2023 (Thursday) at 1.00 P.M. in H. B. Conference Hall, Cotton University.
     
  76. Meeting convened for a discussion on the requirement of necessary preparation to finalize the reports of NAAC Criteria VII (Institutional Values and Best Practices) with the concerned persons on 20th Feb. 2023 (Monday) at 12.30 P.M. in H. B. Conference Hall, Cotton University.
     
  77. Meeting of the committee to "Develop and Implement Feedback Mechanism" to discuss and finalize the revised questionnaires of Online Student Feedback held on 24th Feb. 2023 (Friday) at 1.00 P.M. in the Office of the Coordinator, I.Q.A.C., Cotton University.
     
  78. Meeting of the 'Website Management Committee' held on 1st March, 2023 (Wednesday) in the Office of the Coordinator, I.Q.A.C., Cotton University.
    Resolutions:

    i. A meeting of the HOD's and DR's to convene for discussion about the maintenance of the Departmental pages of the Cotton University Website.
    ii. Ms. Susmita Paul, contractual employee of Computer Systems, to assign taste related to website update of Cotton University.
    iii. Dr. Sudipta Nandy will be the overall incharge of the website maintenance.
    iv. A committee to be proposed by I.Q.A.C. to verified by the Registrar, for the management of the website. 

     
  79. Meeting of the Peer Team members selected to visit the academic departments held on 4th March 2023 (Saturday), 2023 at 1.00 P.M. in H.B. Conferrence Hall, Cotton University.
     
  80. Meeting of the Professor, Deans, HoDs, DRs and other Officials of the Cotton University on 10th April, 2023 at 1.00 P.M. in Seminar Hall No. 311
    Agenda:
    Preparation for the Academic and Administrative Audit of Cotton University on 18th and 19th April, 2023.

     
  81. Meeting of Academic and Administrative Audit (AAA) Team to address and interact with Teaching and Non-Teaching staff of Cotton University by on 19th April, 2023 at 3.30 P.M. in K.B.R. Hall, Cotton University. 
     
  82. Meeting of the committee to "Develop and Implement Feedback Mechanism" held on 20th April, 2023 at the Office of the IQAC, Coordinator.
    Agenda
    To finalize the feedback form of the Teachers', Employers' and Alumni.

     
  83. Review meeting with Faculty members of the few Departments of Faculties of Physical, Chemical & Mathematical Sciences; Life Sciences; Earth Sciences and Human & Social Sciences of Cotton University regarding Data submission and verification related to preparation of  NAAC-SSR on 29th April, 2023 in H.B. Conferrence Hall, Cotton University.
     
  84. Review meeting with Faculty members of the few Departments of Faculties of Physical, Chemical & Mathematical Sciences; Languages, Literature and Linguistics and Human & Social Sciences of Cotton University regarding Data submission and verification related to preparation of  NAAC-SSR on 3rd May, 2023 in H.B. Conferrence Hall, Cotton University.
     
  85. Review meeting with Faculty members of the few Departments of Faculties of Physical, Chemical & Mathematical Sciences; Languages, Literature and Linguistics and Human & Social Sciences of Cotton University regarding Data submission and verification related to preparation of  NAAC-SSR on 4th May, 2023 in H.B. Conferrence Hall, Cotton University.
     
  86. Review meeting with Faculty members of the few Departments of Faculties of Physical, Chemical & Mathematical Sciences; Earth Sciences; Life Sciences and Human & Social Sciences of Cotton University regarding Data submission and verification related to preparation of  NAAC-SSR on 6th May, 2023 in H.B. Conferrence Hall, Cotton University.
     
  87. Meeting of the IQAC Committee with the other Officials of the University convened regarding NAAC-SSR on 25th May, 2023 in Conferrence Hall (Ground Floor, MCB Building), Cotton University at 2.00 P.M. 
     
  88. Meeting of IQAC Committee regarding submission of NAAC-SSR convened on 27th June, 2023 in H.B. Conferrence Hall, Cotton University at 11.00 A.M.
     
  89. Meeting of IQAC Committee with all Heads of the Departments of Cotton University convened regarding NAAC-SSR on 28th June, 2023 in H.B. Conferrence Hall, Cotton University at 3.00 P.M.
     
  90. Meeting of IQAC with Officials of the Cotton University convened on 7th July, 2023 regarding NAAC-SSR submission in H.B. Conferrence Hall, Cotton University at 2.00 P.M.
     
  91. Meeting of IQAC with the Officials and the Faculty members of the University convened regarding preparation related to NAAC Peer team visit on 18th August, 2023 in Room No.-311, MCB Building, Cotton University at 1.00 P.M.
     
  92. Merting convened by Chairperson, NAAC Steering Committee to discuss plan regarding upcoming visit of NAAC Peer Team visit on 31th October, 2023 in H.B. Conferrence Hall, MCB Building at 2.00 P.M.
     
  93. Meeting convened by Chairperson, NAAC Steering Committee to discuss plan regarding upcoming visit of NAAC Peer Team visit on 10th January, 2024 in H.B. Conferrence Hall, MCB Building at 2.00 P.M. 
    Agenda:  
    Review of the progress related to the preparedness of the institution for the impending NAAC Peer Team visit.
     
  94. Meeting convened by Coordinator, IQAC to discuss about the data to be uploaded in the NIRF 2024 DCS portal on 25th January, 2024 in H.B. Conferrence Hall, MCB Building at 2.00 P.M.
     
  95. Meeting convened with members of Cotton University Employees Association (CUEA) to brief and discuss about the Institutional preparedness related to impending NAAC Peer Team visit on 12th June, 2024 in H.B. Conference Hall, MCB Building at 12.00 P.M.
     
  96. Meeting convened with members of Cotton University Teachers Association (CUTA) to brief and discuss about the Institutional preparedness related to impending NAAC Peer Team visit on 12th June, 2024 in H.B. Conference Hall, MCB Building at 1.00 P.M.
     
  97. Meeting convened with the Advisory Committee regarding preparedness for the upcoming NAAC Peer Team visit on 18th June, 2024 in H.B. Conference Hall, MCB Building at 11.30 A.M.
     
  98. Meeting convened with the Heads and Departmental representatives of the Academic Departments and Centres of the University to discuss the preparedness at Departmental level for impending NAAC Peer Team visit on 20th June, 2024 in H.B. Conference Hall, MCB Building at 12.30 P.M.
     
  99. Meeting convened with the Deans of Cotton University to brief and discuss the preparation of the Institution for the upcoming NAAC Peer Team visit on 5th July, 2024 in H.B. Conference Hall, MCB Building at 12.30 P.M.
     
  100. Meeting convened by Coordinator, IQAC with NAAC Steering committee and Website management committee of Cotton University to discuss the preparedness and issues related to the University Website prior to the NAAC Peer Team visit on 11th July, 2024 in H.B. Conference Hall, MCB Building at 3.00 P.M.